Sample Inquiry Letters:

"request to the media relations director of a museum for .doc file versus .pdf file"


Volunteers write email letters on behalf of TFAO from their own computers using their personal email addresses. The following letter may be used as a template for tailoring an email to the media relations director of a museum requesting a .doc file versus .pdf file.


Subject: (name of exhibition)
We will be pleased to publish a publicity article for the above exhibit. The release is available as a PDF file but we are unable to copy it for our use. Could you please send the release as a Word document or by the copy and paste method in an email? We welcome you to send available text from a gallery guide, exhibition wall panels, label copy, checklist, etc. to augment the press release text. We would also appreciate .jpg images, with captions. Full information on submissions may be found at
Resource Library also welcomes essays and articles by exhibition curators which are published separately from publicity articles. This particular service is described at for institutional sources. Usually scholarly articles and essays by named authors are unaccompanied by images.
Best regards,
TFAO Volunteer
Traditional Fine Arts Organization
a non-profit organization dedicated to furthering education in American art through advocacy, publications and research
PS: To learn more about volunteering at TFAO please see <>.


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About volunteering at TFAO

Traditional Fine Arts Organization's (TFAO) Digital Library and its publication Resource Library welcome volunteers to further the broadening of knowledge of American representational art. College interns are also welcome.

When you become a virtual volunteer you can help TFAO any time and anywhere. Projects are completed off-site in residences of volunteers or at other locations where access to the Internet and/or OCR scanning equipment are available.

Virtual volunteering is suited for individuals studying library science, art history and and others who enjoy research in order to expand and make more readily available knowledge of American fine arts. Interns and volunteers choose their own hours. We are proud to acknowledge our volunteers' efforts in published texts. Project-related out-of-pocket expenses are reimbursable.

Do you want to learn more about virtual volunteering at TFAO? Please send an email to:

Search Resource Library for thousands of articles and essays on American art.

Copyright 2008 Traditional Fine Arts Organization, Inc., an Arizona nonprofit corporation. All rights reserved.