Sample Inquiry Letters:

"request to the media relations director of a museum for additional text"



 

Volunteers write email letters on behalf of TFAO from their own computers using their personal email addresses. The following letter may be used as a template for tailoring an email to the media relations director of a museum requesting additional text.

 

Letter A: more text needed when images and news release received

 

Subject: (name of exhibition)

Dear

Thank you for sending the news release. Resource Library is interested in publishing an article for the above exhibition, however the news release totals less words than are needed 

Over 650 words of text specific to the exhibition and excluding institutional information are needed to enable Resource Library to publish an article. Could you please email additional texts such as wall panels, labels and the checklist?  Please email them as .doc files or by "cut and paste."  Please do not send text in the form of .pdf or .zip files. 

Also thank you for sending .jpg images, plus captions. 

Our submission guidelines are at < http://tfaoi.org/aa/4aa/4aa338d.htm >. 

Best regards,

 
 

TFAO Volunteer

Traditional Fine Arts Organization

a non-profit organization dedicated to furthering education in American art through advocacy, publications and research

www.tfaoi.org

 

 

Letter B: more text needed news release received, no images received

Thank you for sending the news release. Resource Library is interested in publishing a comprehensive and educational article for the above exhibition. 

Over 650 words of text specific to the exhibition and excluding institutional information are needed to enable Resource Library to publish an article. Could you please email additional texts such as those from a gallery guide, brochure, catalogue, wall panels, labels and the checklist?  Please email them as .doc files or by "cut and paste."  Please do not send text in the form of .pdf or .zip files. 

If available, please also send .jpg images, with captions. 

Complete submission guidelines are at < http://tfaoi.org/aa/4aa/4aa338d.htm >.

Best regards,

 

TFAO Volunteer

Traditional Fine Arts Organization

a non-profit organization dedicated to furthering education in American art through advocacy, publications and research

www.tfaoi.org

 
 

Return to


About volunteering at TFAO

Traditional Fine Arts Organization's (TFAO) Digital Library and its publication Resource Library welcome volunteers to further the broadening of knowledge of American representational art. College interns are also welcome.

When you become a virtual volunteer you can help TFAO any time and anywhere. Projects are completed off-site in residences of volunteers or at other locations where access to the Internet and/or OCR scanning equipment are available.

Virtual volunteering is suited for individuals studying library science, art history and and others who enjoy research in order to expand and make more readily available knowledge of American fine arts. Interns and volunteers choose their own hours. We are proud to acknowledge our volunteers' efforts in published texts. Project-related out-of-pocket expenses are reimbursable.

Do you want to learn more about virtual volunteering at TFAO? Please send an email to:


Search Resource Library for thousands of articles and essays on American art.

Copyright 2008 Traditional Fine Arts Organization, Inc., an Arizona nonprofit corporation. All rights reserved.