Resource Library: Submitting materials

Resource Library: Submitting Materials

Resource Library's publisher, Traditional Fine Arts Organization, methodically requests from institutional sources news releases and other texts relating to exhibits of American representational art. Resource Library is receiving, however, a growing amount of emails on many other topics from hundreds of museums and other sources. This volume can overwhelm our capacity to read all of them.

TFAO is careful to keep aware of sources' current and upcoming exhibits by reviewing source web sites periodically to retrieve information on them. For a list of institutional sources please see the Art Museum, Gallery and Art Center index and Academies, Associations, Ateliers and Societies index. Because of our method of learning about upcoming and current exhibits, we request that listed sources please remove tfaoi.org from general media mailing lists.

For more information on methodology of TFAO's request system please see National Calendar of Exhibitions.

Text:

Resource Library periodically solicits for complimentary publication consideration submissions of:

articles,
essays,
biographies,
transcripts of abridged and whole speeches and lectures,
media releases plus relevant checklists, wall panel and label text, docent guide text and gallery guide text for exhibitions of American representational art.

Resource Library does not publish publicity articles for:

group exhibitions of artist organizations, faculties and students at museums or art centers
exhibits not deemed to be balanced in favor of American representational art
photography exhibits that feature photo-journalism or are by emerging photographers
computer-generated art exhibits
video exhibits
current and upcoming commercial gallery exhibitions

Resource Library selectively publishes publicity articles concerning retrospective exhibitions of artist organizations' individual members at museums or art centers. Artist organizations include cooperatives, clubs and other membership societies.

Please submit a minimum of 600 words covering the topic of the submission, excluding "boilerplate" text describing the source's address, hours of operation, fees, etc.

Two methods of submission of texts are acceptable:

first preference: Send essays and articles by email either utilizing a Word [.doc] attachment or by use of the "copy and paste" method in the e-mail message to:

Microsoft Corp. has recently issued Office 2007 software for Windows users. It contains a new file format for Word documents. TFAO is a Mac user. Mac Office users will have to wait until later in 2007 for Microsoft to release converters that will allow their version of Office to read the new file formats. Therefore, please continue to send Word documents as .doc files.

Please do not send zip files. Also please do not send .pdf files of news releases or related texts. If you wish a .pdf of a gallery guide or exhibition brochure attached to an article, that is an exception.

second preference (limited to articles and essays by named authors): Send text by US mail to TFAO, 90 Via Regalo, San Clemente, CA 92673. When making copies of essay pages and footnotes from catalogues please have the pages completely flat on the copier so that the lines of text are not distorted or incomplete near the spine of the book. Resource Library will use OCR scanning for conversion to HTML followed by manual proofreading procedures. Alternately, sources often send to Resource Library complimentary copies of catalogues. If sources wish manuscripts, catalogues, or other materials returned that are sent by US mail or other physical delivery service, Resource Library requires that they include a SASE. Resource Library usually publishes texts and returns associated materials in a SASE (if requested) within one month of receipt.

All texts and images for publicity articles must be submitted by email.

If you are submitting an article or an essay by a named writer, in an accompanying note please acknowledge that you or your institution own the copyright to the article or essay or represent the owner and that you grant permission for Resource Library to publish or reprint the article or essay. We will place your specific copyright notice at your request at the beginning and/or end of the article or essay. Permitted publishing or reprinting will be made only in Resource Library and will not be repurposed. For further information on the relationships between Resource Library, Traditional Fine Arts Organization and third party copyright holders, please see the Acquisition and deselection of content section of The TFAO Digital Library.

Resource Library underscores to its readers their responsibility under US law to respect copyrights in its User Agreement. Traditional Fine Arts Organization also covers copyright infringement along with plagiarism abuse in a General Resources page within a section on its web site titled Resources for Collectors, Life Long Learners, Students and Teachers of Art History.

Resource Library does not charge for publication of texts. Conversely, no payment is made to authors and/or other copyright owners for published texts. Choice of content is not influenced by gifts or sponsorships. Also, this publication does not accept advertising.

Images:

Resource Library welcomes:

head and shoulders photos of authors to accompany author biographies in connection with published essays
photos of artists, directors and curators who are quoted in publicity articles or are the subject of articles
an image of the front facade of the institution's exhibition building with the institution's initial submission of text to help readers easier locate the building for visitation,
photos of front covers of exhibition catalogues
images supporting publicity articles.

Resource Library suggests submitting one image, with accompanying caption, per 200 words of text for publicity articles. Images are welcomed in several formats:

e-mailed .jpg, .gif and .tiff images
CDs containing .jpg, .gif and .tiff images with Word text files containing captions.

Resource Library is unable to open e-mail "zipped" or "stuffed" .jpg images placed inside a document. Please do not send 35mm slides, 4x5 or 8x10 inch transparencies. This publication prefers low resolution .jpg images at 72 dpi, range of 200-450 pixels wide with average of 300-450 pixels wide for landscape orientation, and average of 200-350 pixels wide for portrait orientation. .jpg images should be RGB color and saved at 3 or 4 (medium) on Photoshop's 1-10 index of image quality options in the "Options" dialog box, so that file sizes are under 25K.

Resource Library prefers that .jpg, .gif and .tiff images be sent by email. When sending images by email, please paste the caption and credits text for each image into the email message. Please see Resource Library's Content Presentation Guidelines regarding captions.

When sending images by US mail, please include a SASE if you wish source material to be returned to you.

Art images are stored and published as limited pixel width and height, low resolution, compressed jpg images in Resource Library to speed download times and, for the benefit of sources, to render images that are arguably safer from illicit uses than high resolution electronic or paper printing.

Resource Library believes that appreciation of art is best achieved through viewing of original artworks and encourages readers to view first-hand the art referenced in this publication. Resource Library further encourages readers to purchase from institutions and other channels of distribution the catalogues containing images of referenced artworks.

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rev. 4/6/07

Search Resource Library for thousands of articles and essays on American art.